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The following guidelines should be used when setting up new programs or making changes to existing programs. These guidelines aim to better support schools and departments and to provide a seamless experience for students. This will be accomplished by ensuring key central units are notified early in the process to work in collaboration with the unit to efficiently and effectively implement the program.

Lead-time

Programs that may require lead-time of up to 18 months (in advance of the first admission cycle) are programs that typically require a new structure (see categories below). If a new program has any of the parameters listed below, it may require up to 18 months of lead-time working with key central units to operationalize the program. It is highly recommended that schools/units contact key central units as soon as possible to begin discussions about new programs.

Programs that may need a minimum of 3 months of lead-time (in advance of the first admission cycle) are programs that typically use an existing structure and require less lead-time to implement. Outlined below are the parameters for respective lead-times: 

New Academic Program Checklist

The new Academic Program Checklist is a set of detailed questions to consider when developing and operationalizing a new academic program or making changes to an existing program. The answers to these questions will assist key central offices (listed below) in optimally supporting these processes and will also be determinative of how much time is necessary to support implementation of a new program.  Please forward the completed checklist to Mearah Quinn-Brauner at mearah@northwestern.edu. The completed checklist will be shared with the offices listed below to facilitate initiation of the program. 

Process and Contact Information

If you have questions about completing the checklist, please feel free to contact any of the offices below, they will be able to further assist you with any questions you might have:

• Office of Budget and Planning – See designated school contacts.
• Office of Financial Aid – Jim Heller, University Director of Financial Aid or Emily Osborn, Director of Financial Aid, Chicago Campus
• Office of Financial Operations – Nicole Van Laan, Assistant Vice President for Finance
• Office of the Provost  – Mearah Quinn-Brauner, Assistant Provost for Strategy and Policy
• The Graduate School – Angela Ripp, Director of Academic Affairs
• Office of the Registrar – Jaci Casazza, Assistant Provost for University Records and University Registrar; Nicholas Tonozzi, Associate University Registrar
• Office of Student Finance – Erin Herrick, Director of Student Finance
• Administrative Systems – Kris O'Brien, Associate Vice President of Administrative Systems
• Office of International Students and Scholars (OISS) – Sara Thurston, Director of OISS
• Health Information Management/Student Health Insurance – Julie Vasfeld, Associate Director of Health Information Management Services; Ivelisse Cintron, Student Health Insurance Program Manager
• »¨¼¾ÊÓƵ University Library – D.J. Hoek, Deputy University Librarian